How to Structure Compliance When Starting Without the Right Tool?

The Context: Launching a Compliance Project Without Proper Tools

In the retail and distribution sector, regulatory pressure surrounding data protection and third-party management is constantly increasing.

Within a French business group, Pascal Grenier, DPO, was appointed to structure the company’s GDPR compliance efforts.

Upon his arrival, he found that legal obligations were being managed mainly through Excel and Word files, with no dedicated solution in place.

Without specialized tools, several issues quickly became apparent:

• Difficulty updating documentation

• Lack of global visibility

• No tracking or performance indicators

• Increasing time wasted on manual processes

The company was looking for a simple, intuitive, and scalable solution to support the growth of its compliance project.

Challenges Before Witik

Prior to implementing Witik, several obstacles were holding the organization back:

• Creating and updating documentation was manual and time-consuming

• It was difficult to gain an overall view of the current compliance status

• No KPIs were available to track progress or prioritize actions

This lack of tooling exposed the company to non-compliance risks and slowed down internal operations.

Why Witik?

After discovering Witik on social media, the company was drawn to:

• The platform’s intuitive interface

• The ability to centralize all compliance efforts in one place

• Customizable registers and reporting features

• Personalized support and co-developed product improvements tailored to its needs

Witik naturally emerged as the right choice—combining operational efficiency with user-friendly design.

The Witik Solution Deployed

Three main modules were implemented:

• Privacy (Data Protection) to document and manage data processing

• Third-Party Compliance to secure the management of partners and processors

• eLearning Training to raise employee awareness in a traceable and ongoing way

The company also appreciated the human support provided by Witik, including a co-development approach to product evolution—ensuring responsiveness and proximity.

Tangible Benefits Observed

Since adopting Witik, the company has:

• Centralized all its compliance documentation

• Streamlined the process of creating and updating documentation

• Strengthened traceability and proof of actions taken

• Implemented real-time tracking with performance indicators

• Gained clear visibility into the state of its compliance, with always-accessible reports

• Prioritized actions thanks to a structured action plan

Compliance as a Driver of Performance

With Witik, compliance is no longer viewed as a burden but as a lever for organization, efficiency, and risk reduction.

Improved traceability and global oversight have brought greater peace of mind to the company’s day-to-day operations—while laying the foundation for smooth and secure future growth.